2018 Sponsors & Exhibitors

Oct. 24, 2018
The Kalahari Resort, Wisconsin Dells, WI

Exhibitor Registration Is Open! 


The League's Annual Conference draws hundreds of Wisconsin's elected officials and staff and helps make connections to the companies and organizations that provide the services and products that help them accomplish more.  It’s a busy show and sells out every year.  Best to plan to come early!

The League's Vendor Exhibition is on Wednesday, October 24, the opening day of the 3-day conference.  Conference attendees are drawn to the Exhibition not only by the exhibitors, but also to enjoy food and beverages at lunch and during the President's Reception late Wednesday afternoon.

Vendor Exhibition Agenda, Wednesday October 24, 2018:

7:00 AM      Vendor setup with vendor refreshments in Exhibition hall.            
10:00 AM    Vendor Exhibition opens.
Noon           Light lunch buffet in Exhibition hall.         
1:00 PM      Soft close for opening roundtable.
3:00 PM      Vendor Exhibition hall re-opens.
4:00 PM      President's Reception in Exhibition hall with food and beverages.
5:45 PM      Exhibition Raffle Drawing.
6:00 PM      Exhibition hall closes. (Please note there is a $500 early tear down fee.)

See Who is Already Attending!

Thank you to 2018's Sponsors & Exhibitors already heading to Wisconsin Dells!  See who will be there on this page.  An Exhibition Hall map is coming!


Exhibitors will need to reserve a booth space and register all attendants.  All attendees must have a Wednesday Only or Full conference badge to attend the Exhibition hall and staff the booth space.  Good news:  exhibiters get some complimentary badges! 

Exhibiter Pricing:

Standard Exhibiter:     $900 (Includes booth & 2 Wednesday Only Attendee Badges!)

Silver Sponsor:         $2000 (Includes booth & 4 Wednesday Only Attendee Badges!)

Gold Sponsor:           $3500 (Includes booth & 2 Full conference Attendee Badges!)

All exhibitor booth spaces have the following:

•             10 ft. Wide by 8 ft. deep both space with background and side drapes.

•             1 x 8 ft. by 2 ft. table with table cover and skirt.

•             2 x Chairs and one electrical outlet.

•             This year the entire hall is carpeted.

Valley Expo is providing the standard booth setup outlined above.  If you require additional furnishings or special accommodations you can contact them to make separate arraignments.  Coming soon-Their expo services packet is here.

All vendors get a complete electronic and paper roster of all the attendees (Name, Title, & Municipality) for reference.

Get in the Raffle:  Back for the second year is the popular vendor raffle!  Opt in and include a prize of $10.00 or less with your company’s info attached.  We will ask those with booth reservations in the June program survey if you want to participate and vendors then drop of the prize at the registration desk during set up the 24th.  These prizes will be collected in three different prize baskets and raffled off at the close of the exhibit hall (5:45PM Wednesday).  Exhibitors will be given the raffle tickets to pass along to attendees who stop to visit their booths; the only way attendees can get in the raffle is to get those tickets from you!  We will not be doing individual vendor drawings at the end of the exhibit hall, but you are free to conduct individual raffles at your own booth.  We will not be announcing winners other than those who win one of the three multi-vendor prize baskets.

Get in the Conference Program Guide:

The conference program is a valuable advertising tool as well as a helpful aid for our members to contact vendors after the conference.  The contact listed for the booth reservation will get a form in June to collect your company’s program information. 

Sponsor:  You can strategically position your company or organization by sponsoring the League's Annual conference at the Gold or Silver Level or choose an Exclusive Sponsorship of one of the workshops, speakers or breaks.  Sponsors stand out with the vendor’s logo added in the conference program, in the exhibition hall with special signage, and through special recognition and thanks from the League’s Executive Director.  You may reserve a sponsorship while registering on the online booth space reservation form, or you may contact Robin Powers to check availability of sponsorships.


  Have something to contribute to the challenges our municipalities face?  Submit a Presenter Proposal for consideration of inclusion in the Annual Conference.  Proposals are due by May 15th, 2018 and are subject to screening by the program committee for relevance, real-life support and objectivity.  Partnering with the League as presenter brings special recognition and as such there is no additional speaker compensation or fee.  We welcome your enthusiasm and expertise for conference workshops, but no proposal is guaranteed acceptance.  Submit a proposal here or Contact Lori Matthews with questions.


Propose a Vendor Solution Session:  New this year, we're offering two vendors the opportunity to conduct workshops within the regular conference track--a morning session for 75 minutes or an after-lunch session for 60 minutes.  The opportunity to conduct a Vendor Solution Session is $4,000.  Securing the right to conduct these workshops requires a strong proposal, demonstrating how your services or products solve a problem or eliminate a challenge faced by Wisconsin municipalities.  Unlike the regular workshops, Vendor Solution Sessions can be completely devoted your business' ability to serve municipalities--the equivalent of a workshop that should demonstrate solutions provided by your business.  These sessions present a unique opportunity to put your best foot forward for an audience attending because they are specifically interested in what you are offering.   Special recognition for these sessions will be given in the conference program, carrying a company logo in addition to a description of the session.  Being chosen for a Vendor Solution Session also comes with a complimentary quarter page advertisement in the September issue of the Municipality for the promotion of the session. The vendor will supply the ad.  Please note each workshop time slot has five sessions being conducted concurrently (one Vendor Solutions Session and four other "regular" workshops).  The League cannot guarantee an audience interested in your topic, and we encourage you to market the session for best results.  Submit a Vendor Solution Session proposal here or Contact Robin Powers with questions.


Exhibitors use these forms to reserve your booth space:

Online Exhibitor Booth Reservation Form 
(Use this link if you want to register and pay online)

Online Invoice Exhibitor Booth Reservation Form
(Use this link if you would like us to invoice you)

Exhibitors use these forms to register for an attendee badge:

Exhibitors with complimentary annual conference attendee badges please use the Invoice form and note at the end in the yellow box that the registration is for one of your complimentary badges.  Contact Robin Powers with questions or to make changes.


Coming Soon-Online Conference Registration Form 
(Use this link if you want to register and pay online)

Coming Soon-Online Invoice Conference Registration Form
(Use this link if you would like us to invoice you or when you have a complementary badge – note in yellow box at bottom of registration)


Contact the Khalahari to make reservations.  The League Conference room block opens June 1, 2018.  Room block rate is $115.00 for a single, double, or triple.


The Khalahari has ample free parking so no worries!  An exhibitor loading and unloading map is coming!

Cancelations, Transfers, or Questions:

Exhibitors may cancel their booth reservation any time before September 10th, 2018 for a refund minus a 10% cancelation fee.  After that the programs are being printed, and no refunds can be given.  But why would you want to miss this exhibition when it sells out every year and has a waiting list of vendors trying to get in?

October is a ways off and we know things change so if you need to swap registrations because you end up with different staff attending, let us know.  We can do that for you!  Just remember, everyone must register to attend and your booth reservation has some complimentary registrations.

Still have questions or you came up with something weird?  Contact Robin Powers  who will help you with that!